Executive Assistant / PA to Hedge Fund Manager (ideally a Russian-speaking EA, not mandatory)

Agency: Educated Households (Ref: EH/26/45)

Location: Full-time Remote (UK / UAE office space available; UAE visa sponsorship offered if needed)

Schedule: 5 days/week with flexibility across international time zones

Salary: Dependent on experience (please, state expectations upon application)

Start Date: ASAP.

Educated Households is a higher-tier household staff agency, based in London, placing élite educated private staff with VIP, VVIP, HNW & UHNW families in London, the Middle East, Russian-speaking countries and worldwide.

Please, visit Educated Households' website to read the full & exhaustive job description. The job reference is EH/26/45. Indeed, the position described below is only a snapshot of this fully remote full-time role as an Executive Assistant to a Hedge Fund Manager. Offices are available in Dubai and in London for occasional in-person work, when needed.

Role Summary

A private employer (Hedge Fund Manager) overseeing multiple businesses across the UK, UAE and BVI is seeking an experienced degree-educated, organised, discreet and reliable Executive Assistant / Personal Assistant / Executive Secretary to work within a fully remote framework.

You will work exclusively for the employer, managing business obligations, corporate compliance, logistics, and personal affairs.

Speaking Russian is an advantage.

KEY RESPONSIBILITIES

Business & Executive Support:

• Manage personal and business calendars across multiple time zones and 4 entities.
• Maintain a central corporate compliance calendar (licence renewals, VAT, tax filings, audits, insurance, banking, statutory filings).
• Liaise with external legal, financial and corporate service providers.
• Prepare board meetings & shareholders' meetings.
• Prepare agendas, track action items, organise documents and escalate urgent matters.

Financial Administration:

• Track and organise invoices, coordinate approvals & maintain expense reports.
• Monitor recurring payments and subscriptions.
• Coordinate with bookkeepers, accountants and auditors.
• Ensure and track regulatory compliance deadlines across the U.K., the UAE and BVI (the British Virgin Islands).

Travel & Logistics:

• Plan and book international travel, flights, visas and accommodation.
• Track passport/visa expiries and manage complex itineraries cost-effectively.

Personal Assistance:

• Manage personal bookings, household service coordination and administrative requests with strict confidentiality.

CANDIDATE PROFILE

Essential Requirements:

• Proven experience as an EA/PA supporting senior executives, hedge fund managers, investors or family offices.
• Degree-educated with excellent written/spoken English.
• Speaking Russian will be advantageous.
• Strong experience in calendar management, expenses & document administration.
• Expert at creating and dealing with complex spreadsheets.
• High tech proficiency (cloud document systems, spreadsheets, video conferencing).
• Ability to work independently in a fully remote environment with absolute discretion.

Preferred Experience:

• Background in hedge funds, private equity, wealth management or within any other financial services and high-profile institutions.
• Speaking Russian (ideally, but by no means mandatory).
• Familiarity with UK, UAE, or BVI corporate administration, tax/VAT calendars & multi-jurisdictional structures.
• Anticipating, tracking and adhering to tax, VAT and any regulatory requirements across multiple jurisdictions.
• Ensuring compliance.

Key Working Terms & Application

• Work Pattern: 5 days a week (+ some degree of flexibility).
• Reporting: Direct and exclusive to the employer.
• Confidentiality: Signing a comprehensive NDA is mandatory due to sensitive financial and corporate data.
• Package: Competitive salary & package to be discussed at the second round of interviews with the employer or employer's representative.
• Accommodation: No accommodation offered.
• To Apply: Submit your CV and cover letter (including salary expectations). Only shortlisted candidates will be contacted.
• The role is to start ASAP. Interviewing now.

NON NEGOTIABLE

Only Candidates with a PROVEN background as an Executive Assistant will be considered for this role.

Only Candidates with a PROVEN banking, hedge fund, wealth management or family office background will be considered for this role.

Disclaimer: We will be happy to provide any feedback, provided that the Clients do so.

Thank you for your understanding.