Note: The job is a remote job and is open to candidates in USA. RPG is seeking a Senior Administrative & Payroll Manager to oversee payroll operations for a multi-state workforce. The role leads payroll and administrative staff, ensures union and non-union payroll compliance, manages employee records and timekeeping systems, and partners with HR, Finance, and Operations on process improvements.

Responsibilities

• Oversee end-to-end payroll processing for multi-state hourly, salaried, union, and non-union employees
• Ensure accurate pay calculations including prevailing wage, Davis-Bacon requirements, certified payroll, and union rate schedules
• Maintain payroll compliance with federal, state, and local regulations
• Monitor and update wage classifications, fringe benefits, deductions, and job costing allocations
• Manage payroll audits, reconciliations, and reporting
• Administer payroll elements outlined in collective bargaining agreements, including wage rates, pension contributions, apprenticeship classifications, and union dues
• Prepare and submit required union reports, trust fund contributions, and certified payroll documentation
• Stay current on legislative changes impacting labor, payroll, construction, and wage compliance
• Lead and mentor a payroll/admin team of 3-5 employees, providing direction, coaching, and workflow oversight
• Establish and maintain high standards for accuracy, timeliness, and service delivery
• Develop training materials, SOPs, and process improvements to increase efficiency and reduce errors
• Oversee timekeeping systems, payroll software, and related reporting tools
• Partner with HR, Finance, and Operations to improve data flow, job costing accuracy, and field reporting
• Support system upgrades, vendor management, and automation opportunities
• Ensure accurate employee records, onboarding documentation, worksite assignments, and status changes
• Coordinate with HR on benefits administration, employment changes, and regulatory filings
• Produce payroll metrics and executive reporting as needed

Skills

• 7+ years of payroll experience, including construction industry payroll
• Strong experience processing union payroll and interpreting collective bargaining agreements
• Deep knowledge of Davis-Bacon, prevailing wage, certified payroll reporting, and multi-state compliance
• Previous experience leading a payroll or administrative team
• Proficiency with payroll systems and advanced Excel skills
• Excellent attention to detail, problem-solving skills, and ability to manage deadlines
• Primarily consists of sedentary work with prolonged periods of sitting at a desk and working on computer or using telephone
• Frequent sitting, talking, hearing and repetitive motions
• Walking standing reaching pushing pulling lifting required occasionally
• Close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer screen
• Responsibility for various tasks carried out in the corporate office or home office
• Must be able to lift up to 15 pounds
• Experience with job-costing environments and field-based time tracking solutions
• Strong understanding of employment laws, labor classifications, and wage determination processes
• Prior experience in construction, welding, industrial services, or similar trades
• Travel required up to 20%, attending meetings, as scheduled

Benefits

• This role is fully remote

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