Logistics – Event Coordinator

October 1, 2026

Other Jobs To Apply

No other job posts for this day.

Job Description:

Plan and coordinate logistics for in-person, virtual, and hybrid events, including peer-learning convenings, trainings, webinars, and TANF agency site visits.
Manage venues, virtual-meeting platforms, catering, audiovisual needs, registration, and attendee communications.
Coordinate travel arrangements and reimbursements for staff, federal partners, and invited participants in compliance with federal travel rules.
Prepare, assemble, and distribute event materials, agendas, name badges, and participant packets in coordination with the communications and graphics staff.
Maintain event calendars, invitation lists, RSVPs, and post-event evaluations and reporting.
Ensure all events meet accessibility (ADA/Section 508), language-access, and federal meeting requirements.
Track event budgets and vendor contracts, and reconcile expenses with the Project Manager.
Provide on-site and virtual event support, troubleshooting issues in real time.

Requirements:

Demonstrated experience coordinating professional events, trainings, or convenings, including virtual and hybrid formats.
Familiarity with the TANF program and the government and grantee audiences served by this project.
Awareness of the marriage and family-strengthening subject matter sufficient to prepare accurate, on-message materials.
Strong organizational, vendor-management, and multitasking skills with exceptional attention to detail.
Knowledge of federal travel, meeting, and accessibility requirements.
Proficiency with registration, survey, and virtual-event platforms.
Bachelor's degree in event management, hospitality, communications, business administration, or a related field, or equivalent experience.
Minimum of four years of event and logistics coordination experience, preferably in a government, nonprofit, or human-services setting.
Certified Meeting Professional (CMP) or equivalent credential is preferred.
Experience supporting federally funded conferences, TA convenings, or grantee events is preferred.
Experience coordinating multi-site or multi-state logistics is preferred.

Benefits:

Back to blog

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...