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Job Description:

Executive Assistant (Arabic / English)

Qatar

Parsons is looking for an experienced and talented Executive Assistant (Arabic / English) to join our team in Doha, Qatar! In this role, you will provide high-level executive support to client top management, ensuring effective schedule management, administrative coordination, and confidential handling of information. You will help enable efficient decision-making and smooth day-to-day operations by managing calendars, meetings, communications, and documentation.

What You’ll Be Doing

• Managing and organizing the client top management’s daily calendar to ensure efficient time management and avoid scheduling conflicts.
• Screening and prioritizing requests for the client top management’s time.
• Organizing meetings and coordinating agendas, logistics, and required materials.
• Working closely and effectively with client top management to keep them informed of upcoming commitments, responsibilities, and deadlines.
• Writing and editing minutes of meetings; drafting and typing reports, correspondence, and other documents while ensuring consistency and adherence to standard formats.
• Following up on pending matters and actions with only limited guidance.
• Answering telephone calls, providing relevant information to callers, and screening/routing calls to the appropriate individuals.
• Placing outgoing calls as required.
• Greeting and escorting visitors to meeting rooms and assisting with queries as needed.
• Researching and resolving administrative issues within the department.
• Ensuring error-free documentation and supporting departmental activities and productivity in an effective and efficient manner.
• Coordinating with the Travel team to manage travel, transportation, and accommodation arrangements for client top management.
• Receiving, sorting, and distributing incoming mail for the department.
• Preparing and arranging the distribution of outgoing mail to relevant parties.
• Consolidating, maintaining, and updating computerized records of departmental activities to ensure a smooth flow of information and tasks.
• Performing other duties and responsibilities as needed, and determining and managing priorities with minimal guidance.

What Required Skills You’ll Bring

• Bachelor’s Degree in Business Administration, Office Management, Secretarial Studies, or a related field.
• Minimum 5 years of experience in executive administration or providing support to senior/executive management.
• Excellent time management and organizational skills, with the ability to manage multiple tasks and deadlines.
• Strong oral and written communication skills in both Arabic and English.
• Ability to work under pressure while maintaining a high level of accuracy and attention to detail.
• Excellent knowledge of MS Office applications, especially Word, Excel, PowerPoint, and Outlook.
• Proven ability to handle confidential information with discretion and professionalism.
• Effective team player with strong interpersonal skills.

What Desired Skills You’ll Bring

• Secretarial or Office Administration certificate.
• Experience supporting top management within corporate, real estate, or large project environments.
• Strong problem-solving skills and the ability to anticipate needs and proactively address issues.
• High level of professionalism, tact, and diplomacy in dealing with internal and external stakeholders.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

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