Executive Administrative Assistant (Remote)

September 25, 2026

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Are you looking to help transform a company and an industry? As a Optimere employee, youll be joining a company that is committed to helping you own, develop, and nurture your career while growing our company. We invest in your career journey because we understand that as you grow so does our company. You will be part of a diverse and equitable work environment that reflects the customers we serve. Youll be empowered to use your unique experiences, passion and skills to help our company constantly evolve and improve. Together, we can achieve our vision of becoming the premier title services company.

Job Description

Responsible for providing high level comprehensive support to senior-level positions and managing the organizations office operations. This position requires the ability to anticipate needs, think critically, be resourceful, and offer solutions to problems with the highest level of professionalism and confidentiality.

Job Responsibilities

Complete a broad variety of administrative tasks that facilitate the senior leadership teams ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff
Maintains the senior leadership teams Outlook calendar, including scheduling meetings, appointments, speaking engagements, and travel. Responsible for exercising discretion in committing time and evaluating needs and priorities
Coordinates travel arrangements
Process expenses and invoices in a timely manner; ensures adherence to company's policies
Performs specialized assignments; solves complex problems and develops non-traditional solutions through sophisticated analytical thinking. Interprets internal/external business environment. Recommends best practices to improve processes or services
Impacts achievements of customer, operational, project or service objectives
Communicates difficult concepts to team to generate clarity and alignment on projects, initiatives, and various work products
May lead functional projects with moderate risks and resource requirements.
Individual contributor working independently; may require guidance in highly complex situations
Performs all other duties as assigned by management

Education

Bachelors degree in relevant field preferred

Experience

Typically requires 5+ years of related work experience

Proficient in Microsoft Office with an emphasis in Outlook and Excel

Additional Job Details

This is a remote position

Equal Opportunities

Optimere is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. Optimere does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender identity, sexual orientation, disability, age or any other basis protected by applicable

PLEASE NOTE: Optimere is unable to sponsor visas at this time. You must be a US Citizen or Permanent Resident authorized to work in the US.

Remote

Skills:
Administrative Skills, Analysis Skills, Best Practices, Billing, Calendar Management, Executive Assistant Skills , Leadership, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Needs Assessment, Office Management, Organizational Development/Management, Problem Solving Skills, Process Improvement, Reimbursement, Time Management, Travel Planning, United States Citizen

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